Getting involved in Clubs

ANU boasts over 180 clubs, offering unique educational, sporting, cultural and social opportunities to members.

Universal Lunch Hour

Do you want to promote your club/cause? Universal Lunch Hour is a great way to do this! Held every Thursday at midday, a club can have a turn at cooking on the ANUSA BBQs in Union Court. Brian Kenyon Student Space will provide a basic BBQ kit (tongs, spatula, knives, foil and plastic trays) as well as ingredients if you need it.

If you would like to sign up for Universal Lunch Hour for this Semester please fill out the following form: https://goo.gl/forms/aA7AwPokYZw5lLHM2

Printing

Each Club is entitled to a 40 page printing allowance per semester. The 40 pages must be:

A4
Single sided (or 20 double sided)
Colour

To have your documents printed, send an email to sa.admin@anu.edu.au with:

The document to be printed attached as a PDF, formatted for A4
Your name and contact details
The name of your club
How many copies you would like
When you will be collecting the printing (note that we may not be able to process your printing immediately)

You will need to collect the printed documents in person at the ANUSA Offices in Building 17, Union Court (above Commonwealth Bank).

Clubs Council

The ANUSA Grants and Affiliations Committee has been replaced by the Students Clubs Council. The Council is composed of representatives from each affiliated ANU Club or Society, ANUSA and PARSA. The governance and day to day management of the Council will be undertaken by a Council Executive. Once affiliated, clubs enjoy access to funding, the right to request permission to hold events on campus, room bookings, access to ANUSA’s public liability insurance and free equipment hire. The base funding regulations for the Students Clubs Council are exactly the same as that of the Grants and Affiliations Committee.

What does this mean for Clubs? Every club now has a voice in how the clubs program operates. The Council will meet at least once every Teaching Period to discuss issues that clubs are facing, from funding policy to event management, approving new affiliations and more.

In order to continue affiliation a Delegate or proxy from each club and society must attend these meetings. Attendance is in your best interest for a number of reasons, including being able to voice and actively decide how clubs and societies will operate, receive funded and how clubs will continue to benefit the ANU student population.

If you have an questions please contact sa.clubs@anu.edu.au.

Policy

Reprimand and Penalties Policy

Funding Policy

Affiliations Policy

Outdated Policy (These policies apply to old events that happened before August 1)

Funding Regulations

Resources

Affiliating your club

How to: Set up a bank account and apply for an ABN

How to: Sponsorship

Sponsorship Declaration Form

Club Financial Records - Excel

Grant Processing Table

Venue Hire Support

In the lead up to Union Court’s redevelopment in Semester 2 of 2017, the Student Clubs’ Council Executive wants to support clubs in accessing venues. We are collecting clubs’ Semester 2 venue requirements so we can proactively engage with ANU Central Timetabling and Venue Hire to secure space for clubs. Please fill out our survey with details of potential venues your club will require, as well as venue requirements for weekly meetings etc.

Venue Hire Support Survey

Club funding

For ANUSA affiliated clubs and societies to qualify for reimbursement of expenditure, they need to complete a two part application process.

Before applying for a grant, clubs should be well acquainted with the funding regulations. These can be found above.

The first step is filling out a Budget Request. This must be done BEFORE an event. This is used to document what clubs expect to spend money at their event.

Once the budget request has been processed, clubs will need to fill out a Payment Request. This must include valid documentation.

Once this has been approved, the club will be reimbursed. Processing will occur within office hours from Tuesday-Friday. If you have any questions please email sa.clubs@anu.edu.au.

Budget and Payment request: https://form.jotform.co/71971733065864

Grant Processing Table

Jotform Instructions

How to Submit a Budget or Payment Request

This form has been arranged into collapsed subheadings for your convenience. To access any of the subheadings, simply click on a subheading and it will expand to display all the relevent information and questions of that subheading.

Budget Request

To complete a budget request, you must complete all the questions found in the following subheadings:

Step 1: Your Details
Step 2: Club Details
Step 3: Event Details
Step 4: Budget Request
Step 5: Submit Form Here!

Once the Council has received your grant application, your budget request will usually be processed within 5-10 business days. Upon your grant application being processed, your club will receive an email from the Council specifying the outcome for your grant application. If your budget request is accepted, the email will include a link to edit your original form submission, which will enable you to complete the payment request section of the form.

Please note: Missing any relevant questions while filling out your budget request will prevent your grant application from being processed.

Payment Request

To submit a vaild payment request, you must complete the following steps:

Must have submitted a budget request that was approved by the Council.
Must have submitted a payment request by utilising the edit function of your original grant application form and not by lodging a new grant application.
Must have completed the following steps:
- Step 6: Payment Request
- Step 7: Submit Form here

Once the Council has received your payment request, it will usually be processed within 5-10 business days. Upon your grant application being processed, your club will receive an email from the Council specifying the outcome for your payment request. If there is a problem with your payment request, the Administration Team will inform your club of the problem and work with you to resolve the issue. If your payment request is accepted, funding will be issued to your club bank account within 5-10 business days.

Please note: The Council is required to operate a two-step approval process by ANUSA. This means that a club cannot skip the budget request step and submit only a payment request for their grant application. All clubs must complete the budget and payment request steps to qualify for funding.

How To Describe Your Expenditure

One of the main issues that clubs encounter will completing their grant applications is declaring their expenditure correctly. If a club describes their expenditure ambiguously, fails to quantify their expenditure or lumps a large amount of unrelated expenditure into one line item then the Council will not process that grant application

Please Note: As seen in the example, it is ok to lump together similar low value items into one line item. However, high value items should be itemised and should be separated out from other expenditure items.