O-Week Coordinator Application

No ratings yet. Log in to rate.

Applications now open - O-Week and Friday Night Party Coordinators!

Your ANU Students Association is looking for two O-Week Coordinators and two Friday Night Party Coordinators, to undertake the delivery of a successful O-Week in 2018. O-Week is the largest project ANUSA undertakes each year, and next year's O-Week will be no exception. We are looking for creative, energetic and experienced applicants, who care deeply about student life at the ANU, and who are ready to take on the challenge of this significant project!
 

O-Week Coordinator Role Description

The O-Week Coordinators will work with the Social Officer, ANUSA Executive and ANUSA Staff Members, as well as a team of volunteers, to deliver the largest week of events in the ANU calendar. Subject to their contract, O-Week Coordinators are responsible for the general management, direction, theming, logistics, implementation and events for the week, and are supported by a large budget.

Successful applicants will be expected to deliver outcomes against a defined set of contract deliverables (including compliance with the ANUSA procurement policy).

Contract deliverables will include:

  • Selecting and developing the theming of the week and submitting it for approval to ANUSA
  • Budgeting and planning events throughout the week and submitting the plan and budget for approval to ANUSA
  • Coordinating Market Day
  • Liaising with the ANU (ANU Security, Facilities & Services etc) to enable the smooth delivery of O-Week
  • Working with Academic Colleges, Residential Halls & Colleges and Clubs & Societies
  • Ensuring O-Week is delivered within the approved budget
  • Identifying (where relevant) potential suppliers of items/services needed for O Week in accordance with the ANU procurement policy, and submitting them to the ANUSA Executive/staff for approval ensuring sufficient lead time for negotiation and decision making
  • Managing a large number of volunteers
  • Working with the ANUSA Communications Officer on O-Week advertising, marketing and social media
  • General administrative tasks
  • Risk management (including health and safety, financial probity and development and management of risk assessment management plans)
  • Ensuring compliance with applicable laws and regulations including the Liquor Act and the ACT Liquor Statute
  • Working alongside the Friday Night Party Coordinators
  • Ensuring compliance with ANUSA procurement policy in the delivery of O-Week
     

The 2018 ANUSA Executive are particularly interested in finding O-Week Coordinators who have experience in events management, working in teams and working towards delivering goals and meeting deadlines. ANUSA O-Week events need to cater to a diverse range of students, and as such, we encourage applicants from a diverse range of backgrounds: residential, non-residential, international etc.

ANUSA will ensure that O-Week Coordinators are adequately briefed to ensure the proper delivery of O-Week. This includes:

  • Briefings on ANUSA & wider ANU policy
  • Briefings with the ANUSA Lawyers (i.e: on the Liquor Statute, Contracts)
  • Briefings with the ANUSA Finance Officer regarding procurement and financial probity
  • Briefings with Facilities & Services
  • WHS Briefing
  • Fraud training
  • Accessibility Training
  • First Aid

The contract deliverables of the role will fall due over November, December, January, February and March. Availability during these periods will be essential.

The role offers valuable opportunities for successful applicants to develop skills and experience in areas such as leadership, project and risk management, budgeting, marketing and communication.

Please declare any potential conflicts of interest in the application process.

O-Week Coordinator Contract

O-Week Coordinators operate with a high degree of autonomy against contract deliverables, and agree to sign a contract with ANUSA for the successful delivery of O-Week. Successful applicants will be engaged as independent contractors and payment will be tranched and subject to ANUSA acceptance of contract deliverables at the required delivery dates.

Last year, $4000 was budgeted for each O-Week Coordinator. While this amount may change depending on the outcome of our 2018 SSAF bid, you can expect to be offered a contract for around this amount. Successful applicants will be expected to ensure contract deliverables are delivered on time. Contract delivery will occur in the period November to March, with particular intensity as O-Week approaches. Applicants should ensure that they are able to provide deliverables at the required times.

Note that payments are likely to be taxable, however, successful applicants should seek their own tax advice and will need to register for and/or provide an Australian Business Number.

 

Friday Night Party Coordinator Role Description

The two Friday Night Party (FNP) Coordinators will work with the Social Officer, ANUSA Executive and ANUSA staff to manage the organisation and execution of the Friday Night Party. The FNP is a huge concert held over the Friday afternoon and evening of O-Week, and often features internationally renowned musical acts. It has traditionally been a ticketed event with a large budget.

Contract deliverables will include:

  • Identifying potential bands/acts for the event and recommending them to the ANUSA Executive for approval
  • Planning event layout, aesthetics, decorations and design
  • Identifying potential suppliers of items/services needed for the FNP in accordance with the ANU procurement policy, and submitting them to the ANUSA Executive/staff for approval ensuring sufficient lead time for negotiation and decision making
  • Managing venue and stage set up
  • Ensuring proper planning for health and safety of attendees at the FNP, including site layout and development and implementation of a risk assessment management plan
  • Ensuring compliance with the ANUSA procurement policy and any applicable laws and regulations, including the Liquor Act and the ANU Liquor Statute
  • Liaison with volunteers
  • Coordinating with security, catering, communication, volunteers, risk management, waste management, first aid and other logistical and technical aspects of the event to ensure the deliver of a successful FNP

FNP Coordinators will receive similar briefings to the O-Week Coordinators, and will work in liaison with the 2018 ANUSA Executive and Staff.

The contract deliverables of the role will fall due over November, December, January, February and March. Availability during these periods will be essential.

This role will offer fantastic experience for those interested in music, concerts and events management.
 

Friday Night Party Coordinator Contract

Friday Night Party Coordinators operate with a high degree of autonomy against contract deliverables, and agree to sign a contract with ANUSA for the successful delivery of O-Week. Successful applicants will be engaged as independent contractors and payment will be tranched and subject to ANUSA acceptance of contract deliverables at the required delivery dates.

Last year, $2000 was budgeted for each FNP Coordinator. While this amount may change depending on the outcome of our 2018 SSAF bid, you can expect to be offered a contract for around this amount. Successful applicants will be expected to ensure contract deliverables are delivered on time. Contract delivery will occur in the period November to March, with particular intensity as O-Week approaches. Applicants should ensure that they are able to provide deliverables at the required times.

Note that payments are likely to be taxable, however, successful applicants should seek their own tax advice and will need to register for and/or provide an Australian Business Number.
 

Application Process

Please specify which position you are applying for in your application. You are more than welcome to apply for both!

Applications will close on Monday 23 October at 9am. Late applications will not be considered.

Short-listed applicants will be contacted for interviews shortly after the application deadline.

Interviews will be conducted by an interview panel consisting of the ANUSA student representative/s and staff. The panel will make a recommendation to the 2018 ANUSA Executive for approval.
 

Application Content

Your application should consist of;

  • A cover letter of no more than two pages outlining:
  1. Suitability for the role by addressing the selection criteria below
  2. Relevant experience in leadership and event management
  3. Visions and ideas for O-Week/ Friday Night Party
  • A resume of no more than two pages.

Send your application to sa.admin@anu.edu.au with the subject line "O Week Coordinator Application"
 

Selection Criteria

Essential Criteria:

  • Current undergraduate student of ANU (in 2017 and 2018) and member of ANUSA for the tenure of the role (all undergraduate students are members of ANUSA).
  • Availability from Nov 2017 to March 2018, with capacity to deliver against contract requirements within contract due dates
  • Demonstrated experience and ability in event planning, organisation, management and marketing
  • Ability to work effectively in a team as a strong and valuable contributor
  • Ability to work well in high pressure situations and to meet deadlines
  • Ability to take initiative with minimal supervision
  • Ability to work with people from diverse backgrounds
  • Strong written and verbal communication skills
     

Desirable Additional Criteria:

  • Ability to develop a budget and manage expenditure
  • Ability to develop risk assessment and management plans (RAMP’s)
  • Experience working with ANUSA Clubs and Societies, Academic Colleges, Residential Halls and/or ANUSA Departments
  • Working knowledge of ANUSA and its operations
  • Demonstrated proficiency in Microsoft Office programs such as Word, Excel and Outlook
  • Awareness of ANU functions processes & risk management procedures

Comments

No comments have been made. Please log in to comment.
 
We acknowledge the Ngunnawal and Ngambri people as the Traditional Custodians of the land on which ANUSA operates.
We recognise the continuing connection to lands, waters, and communities of all Aboriginal and Torres Strait Islander people.
We pay our respect to Elders, past and present, and commit to standing with our first nations people.

Contact ANUSA (02) 6125 2444